This toolkit is a practical resource developed by Disability:IN through its Procure Access initiative. Its primary purpose is to help organizations integrate accessibility into the procurement, purchasing, licensing, and management of technology products and services. The toolkit emphasizes that accessibility should be a core business requirement, alongside considerations such as security, privacy, and performance, rather than an afterthought or optional feature.
The toolkit was developed as a comprehensive, step-by-step guide to support organizations at different stages of their accessibility journey. It brings together best practices, policies, evaluation methods, training resources, sample procurement documents, vendor engagement strategies, and guidance on accessibility standards and Voluntary Product Accessibility Templates (VPATs). The resource is described as a “living document,” reflecting ongoing learning and feedback from organizations committed to improving accessible procurement practices.
The toolkit is intended for a broad audience involved in technology purchasing and delivery. This includes procurement professionals, purchasing teams, information technology staff, decision-makers, contract managers, accessibility specialists, and organizational leaders responsible for acquiring digital products and services. It is equally relevant for technology suppliers and vendors who need to demonstrate and improve the accessibility of their products in response to customer expectations.
Organizations should use this resource when developing accessible procurement policies, evaluating technology purchases, reviewing vendor proposals, drafting contracts, training staff, or addressing accessibility gaps in existing technology systems. It is particularly valuable when purchasing software, websites, digital platforms, applications, and other technologies that employees, customers, applicants, or suppliers may use. The toolkit also supports organizations seeking to reduce legal and reputational risks, strengthen disability inclusion, and ensure that digital environments are accessible throughout the entire product lifecycle.
Overall, the toolkit provides a practical roadmap for embedding accessibility into procurement processes, helping organizations create more inclusive workplaces, marketplaces, and supply chains.
